The opportunity
HubSpot’s Marketing organization is responsible for building the brand, creating demand, deepening customer connection, and helping millions of businesses grow better. We’re looking for an Executive Assistant to join our Marketing team who is passionate about providing…
What you'll do
Manage complex, high-volume calendars, travel, and incoming and outgoing: meeting requests for 3–4+ Marketing Vice Presidents. Proactively prioritize requests, resolve scheduling conflicts, protect executive focus time, and ensure leaders are prepared for their highest-impact internal and external engagements.
Partner closely with the Chief of Staff to the CMO and two Marketing: Executive Assistants to coordinate executive coverage, align on team priorities, share best practices, and ensure continuity during absences or high-volume periods.
Partner with the EA’s in planning and executing All Team meetings, AMAs,: leadership meetings, planning sessions, and team offsites. This may include agenda ownership, logistics coordination, speaker management, content collection, and run-of-show support.
Process expense reports, open and manage purchase orders, and support other: administrative workflows with accuracy and timeliness.
Handle sensitive information, executive communications, and high-priority: requests with appropriate discretion, professionalism, and sound judgment.
Identify opportunities to improve administrative processes, team: communications, meeting rhythms, and operating practices across the Marketing organization.
What they're looking for
- Serve as a trusted representative of Marketing leadership, creating a: thoughtful and seamless experience for employees, customers, partners, and external contacts.
- + years of progressive Executive Assistant, senior administrative support, or: equivalent coordination experience, including direct support for VP, SVP, or C-suite-level leaders in a fast-paced, high-growth, or otherwise complex organization.
- English proficiency is required as you will need to communicate with: U.S.-based colleagues, prepare correspondence in English, and coordinate across international teams.
- Ability to work and support stakeholders during the standard US Eastern Coast: working hours of 9:00 AM EST-5:00 PM EST.
