The opportunity
Drive Board & Committee Operations: Organise, schedule, and prepare materials for Management Board and committee meetings, ensuring presentations are uploaded on time and meet executive standards.
What you'll do
Drive Board & Committee Operations: Organise, schedule, and prepare materials for Management Board and committee meetings, ensuring presentations are uploaded on time and meet executive standards.
Review & Edit Executive Submissions: Assess incoming meeting materials for clarity, formatting, and clear decision objectives before they reach leadership.
Handle Documentation & Minutes: Take official meeting minutes, track follow-up action items, and maintain secure digital archives for governance records.
Manage Digital Approvals & Tools: Coordinate document approvals via digital signature tools and keep board portals and process management systems up to date.
Partner Cross-Functionally: Work closely with C-suite EAs, Legal, Compliance, Finance, and Risk teams to keep committee timelines moving smoothly.
Support Board Onboarding & Audits: Facilitate documentation for onboarding new Supervisory and Management Board members, and provide quick access to records during audits.
What they're looking for
- Maintain Process & Regulations: Keep committee Rules of Procedure, deputy registers, and internal governance guidelines accurate and updated.
- + years of executive admin experience supporting senior leaders, C-suite: executives, or board operations in a fast-paced environment.
- Exposure to finance or legal stakeholders, with comfort collaborating across: corporate, compliance, and leadership teams.
- Fluency in English is required; German language skills are a plus.
