The opportunity
At Affirm, we exist for the moments that matter—giving people a clear, predictable way to pay over time, with no hidden fees, no surprises, and no tradeoffs on what matters most.
What you'll do
Provide high-quality administrative support to two Vice Presidents
Manage inboxes, calendars, scheduling, and meeting prioritisation to help leaders use their time effectively
Co-ordinate core meetings in the daily / weekly / monthly operating plan for: both leaders, ensuring attendance, drafting and distributing agendas, preparing materials, creating decks / notion pages, communicating with attendees and ensuring follow up actions are shared in a timely manner and tracked to completion.
Manage incoming correspondence, including email and physical mail, and: coordinate timely intake and forwarding from the managed office facility
Ensure leaders are fully prepared for all core meetings that they attend: linking all relevant documentation into calendar invites and providing timely reminders, blocking off time in diaries to ensure sufficient preparation and review time.
Co-ordinate team events, team-building activities, and onsite/offsite: meetings in various locations, including travel as needed.
What they're looking for
- Ensure monthly in-office days are planned and well attended, including: booking office space, organising food and refreshments, ensuring AV equipment is available and operational.
- Plan and co-ordinate all travel for both VPs in good time ensuring tracking,: monitoring and communication of any delays , cancellations and changes to travel plans.
- Support and complete expense reporting and travel coordination through Navan travel system
- Prepare documents and presentations using Google Suite and Microsoft Office develop skills of AI tools
