The opportunity
As well as have the following responsibilities:
What you'll do
Assist in managing competing executive time, focus, and priorities in line: with strategic objectives and short-term goals and objectives, assessing any shift in priorities as appropriate through the following:
Manage complex calendars, across multiple time zones including vetting,: prioritising, and providing recommendations on meeting cadence, time spent, and optimising scheduling on an ongoing basis.
Act as a gatekeeper for the CTO, by reviewing incoming requests and assessing: the purpose, objective, and desired outcomes of requests. You will review communications to the CTO and handle, reassign or prioritize these for the executive in line with identified and understood priorities and areas of responsibility with the team and business.
Assess and manage the flow of information, communications, and access to the CTO.
Use your judgment to prevent unnecessary involvement of the CTO in day-to-day: office management issues, team issues and daily interruptions. The Executive Assistant will manage enquiries unilaterally where possible, or bring them to the attention of the Chief of Staff, where necessary.
Draft communications, documents, and presentations.
What they're looking for
- Manage and/or oversee projects as directed, including the development of: plans for such projects. This includes following up and providing reminders on project deadlines, action items, and deliverables.
- Assist and/or manage all logistics from end-to-end of small to large scale: events planning, including team meetings, all-hands and offsites.
- Prepare complex and highly detailed national and international travel: itineraries at a very short notice; including, but not limited to, purchase of flight tickets, accommodation, ground transportation, visa requirements and applicable security measures.
- Ensure all logistical and administrative duties are completed in a timely: manner, including expense reports, reimbursement requests, post management, IT support, and financial administration.
