Executive Operations SpecialistActive

Flatiron Health
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The opportunity

We are looking for a highly adaptable, proactive, and polished Executive Operations Specialist to join our team in Durham, NC . This unique role sits within the Executive Operations Team and serves as a critical administrative force for our Executive Team (ET) members.

What you'll do

  • Seamless Continuity: Step in to provide dedicated, top-tier administrative and operational support to ET members during Executive Operation team member absences or leaves.

  • Calendar & Schedule Management: Masterfully manage complex, rapidly shifting ET calendars across multiple time zones, prioritizing customer requests, critical meetings, and conflict management and resolution.

  • Travel & Logistics: Arrange and oversee comprehensive domestic and international travel itineraries, including flights, lodging, ground transportation, and visa requirements (where applicable).

  • Expense & Budget Tracking: Prepare, submit, and track accurate expense reports in compliance with corporate policies.

  • Ad-hoc Executive Requests: Handle confidential correspondence, prepare meeting materials, and manage special projects as directed by the ET member you are supporting during coverage windows.

  • Cross-Functional Help: Collaboratively support the Executive Operations Shared Services functions with high-priority administrative programs, data entry, and detailed documentation.

What they're looking for

  • Experience: 2-6+ years working in executive administration, operations, or a: high-touch shared services environment (experience supporting C-suite or VP-level executives is highly preferred).
  • You are adaptable: proven ability to "plug and play" into different executive styles, workflows, and personalities with minimal ramp-up time.
  • Proven Discretion & Confidentiality: Absolute integrity and experience handling sensitive corporate, financial, and personal information.
  • Strong Communicator: Exceptional written and verbal communication skills, with a polished and professional demeanor.
  • Tech Savvy: Proficiency with enterprise tools (e.g.Google Workspace, Concur, and Slack).
  • Seamless Support: You are confident the Executive Team member experiences zero friction, zero missed meetings, and is assured of total operational continuity.
  • Creative Engagement: You thrive on variety. You view changing priorities not as a frustration, but as an exciting challenge, and you are equally proud to manage a major executive crisis or optimize a shared services spreadsheet.
  • You have experience supporting executives remotely including internationally