The opportunity
We're looking for a Program Manager to join our R&D Operations team in Warsaw and own the end-to-end scheduling and coordination of our R&D Onboarding program - while driving additional operational programs that keep Asana's Product and Engineering teams running at their best.…
What you'll do
Own scheduling and coordination for R&D Onboarding: manage cohort planning, session logistics, presenter coordination, and calendar systems so every new hire across Product and Engineering has a smooth, consistent onboarding experience across time zones.
Maintain scalable program infrastructure by owning Asana projects, templates,: and tracking systems that keep onboarding and other R&D programs running reliably without needing to reinvent the wheel each cycle.
Measure program effectiveness: review current feedback loops and lightweight metrics to assess whether programs are working, and use that data to iterate and improve continuously.
Identify and close operational gaps by proactively spotting where: coordination is breaking down across team seams, proposing scalable fixes, and working with stakeholders to build buy-in and drive implementation.
Communicate clearly across R&D: keep people informed at the right cadence, produce clean status updates, maintain documentation in the internal knowledge base, and run tight meeting rhythms without creating overhead.
Drive execution of cross-functional R&D programs end-to-end: take ownership of 1–2 additional programs (e.g., feedback mechanisms, enablement sessions, operational rituals), shaping them from design through day-to-day execution.
What they're looking for
- years of experience in project coordination, with a track record of owning: scheduling, logistics, and operational workflows across multiple stakeholders or workstreams in a fast-moving environment.
- Strong organizational skills with sharp attention to detail: you can manage competing priorities across programs without letting things slip, and you take pride in building systems that others can rely on.
- Clear, structured communication: you write crisp status updates, know how to keep stakeholders informed without overwhelming them, and can adapt your style for engineering, product, and leadership audiences.
- Collaborative and cross-functional nature: you build trust easily with technical teams, work well without direct authority, and bring a low-ego, get-it-done approach to every workstream.
