The opportunity
Motive is a dynamic agency and creative collective operating at the speed of culture. We’re a collective of deep thinkers, creative makers, cultural connoisseurs, and executional aces.
What you'll do
Opportunity Intake & Setup: Stand up, organize, and log incoming RFPs, RFIs, and proactive proposals within the Motive system upon handover from BD leadership.
Briefing & Timelines: Review RFP/RFI guidelines to identify key deliverables, submission requirements, and compliance criteria, translating them into actionable pursuit briefs and clear workback schedules.
Accountability & Deliverables: Track internal progress against established milestones, holding team members accountable to deadlines and preventing dropped balls throughout the pursuit lifecycle.
Submission Logistics: Manage procurement portal entries, Q&A submission windows, formatting compliance checks, and delivery mechanics so all materials are seamlessly submitted.
Internal Liaison: Serve as the day-to-day project manager, connecting Strategy, Creative, Production, and Account teams on live pitches under tight deadlines.
Resource Alignment: Work with Operations and Studio Leads to confirm project team assignments, setup Slack channels, request NBIZ codes, and schedule team check-ins.
What they're looking for
- Status & Communication: Run pursuit kickoffs and daily syncs, flag potential bottlenecks early, and keep senior leads updated on timeline status and action items.
- Pricing & Scope Support: Support BD, Account and Finance leadership in organizing pricing worksheets, rate cards, and budget templates based on client requirements.
- Documentation: Help compile preliminary draft SOWs, staffing plan tables, and other administrative elements required for RFP submissions.
- Deck Assembly & Formatting: Build, structure, and format presentation decks in Google Slides, organizing content updates and turning rough drafts into clean, consistent files.
