Document ControllerNew
The opportunity
At HelloConnect, you will be part of a dynamic team in that embraces innovation and leverages advanced technology to create exceptional experiences. Our culture is built on collaboration, continuous learning, and a commitment to excellence.
What you'll do
Synchronize External Platforms & Internal Folders: Routinely download, mirror, and organize current drawings, specs, and permits from external CDE platforms (e.g., DALUX, AutoDesk Construction Cloud, PlanRadar, OpenSpace, ProStream) into HelloFresh’s internal Google Drive / SharePoint structures using strict version control and naming conventions.
Manage Internal Archiving & Audits: Maintain live project folders, track document revisions, archive superseded files, and execute thorough end-of-project file audits (as-builts, permits, test certificates, handover packs) to ensure full deliverable compliance.
Enforce Quality & Flag Discrepancies: Create and manage comprehensive document registers and transmittal logs, proactively identifying and escalating missing, outdated, or inconsistent documentation to Project Managers.
Support Lease Management Systems: Assist with data entry and lease abstracting in systems such as VisualLease and AssetWize, extracting key dates, rent terms, and costs, ensuring records remain accurate through lease renewals and amendments.
Provide General PMO & Administrative Support: Support project management operations by maintaining action logs, drafting meeting minutes, and preparing status reports and presentations for the international Property Team.
Cross-Functional & External Collaboration: Maintain clear, professional communication with internal stakeholders (Legal, Finance, PMs) as well as external general contractors, architects, and landlords across European and international markets.
