The opportunity
MongoDB is seeking an Executive Assistant, based in the United States, to support two SVPs and one VP in our Marketing org based across the United States. This role is ideal for a dynamic, intelligent, highly-organized individual who thrives in dynamic environments, takes…
What you'll do
Provide seamless day-to-day support to the executive, including proactive: calendar management, time prioritization, and coordination across time zones
Think ahead and manage time effectively, anticipating scheduling conflicts,: proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
Coordinate complex domestic and international travel in line with policy, and: manage monthly expense reconciliation with accuracy and timeliness
Partner with the executive on long-term planning and operating rhythms,: including goal tracking, meeting preparation, and slide and agenda development
Track key deliverables and action items to closure with integrity and: accountability, escalating blockers when needed and following through without reminders
Lead the planning and execution of events and offsites, from gathering: requirements and securing venues to managing budgets, contracts, and payments
What they're looking for
- + years experience supporting executives, or other relevant experience working directly with executives
- Bachelor’s degree or equivalent professional experience preferred
- Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office: Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus.
- Proven success managing complex calendars across time zones, with meticulous: attention to detail and the ability to anticipate scheduling needs
- Demonstrated ability to plan and manage high-volume domestic and international travel
- Excellent verbal and written communication skills, with the ability to: communicate with clarity and professionalism at all levels
- Exercises sound judgment, handles confidential information with discretion,: and operates with a high level of integrity
- Highly adaptable and calm under pressure—able to make decisions, reprioritize: quickly, and thrive in a fast-paced, dynamic environment
