The opportunity
As the Executive Business Partner to Dropbox’s Chief Business Officer, you’ll create leverage through exceptional executive administration, judgment, and follow-through. You’ll own the details that help him and his team operate at its best: a strategic calendar, seamless travel,…
What you'll do
Own a complex calendar as a strategic operating tool, balancing executive: priorities, customer and revenue commitments, leadership forums, preparation time, focus time, travel, and personal commitments
Support meeting prep by ensuring the right attendees, context, agendas,: pre-reads, links, decision points, and follow-up actions are in place
Coordinate domestic and international travel end-to-end, including: itineraries, ground transportation, hotel and meeting logistics, time-zone planning, contingency plans, and preparation or recovery time
Partner with the CBO’s Chief of Staff to maintain shared visibility into: priorities, risks, requests, decisions, and follow-ups
Collaborate with other executive admins, Chiefs of Staff, business partners,: and cross-functional leaders to resolve scheduling and operating needs without creating parallel processes or confusion
Support communication by tracking drafts, deadlines, approvals, distribution: lists, links, and follow-through, ensuring that important messages are accurate and do not stall
What they're looking for
- + years of experience supporting a senior executive, preferably a C-level: executive or equivalent leader in a complex, fast-moving organization
- Expertise managing a highly complex executive calendar across multiple time: zones, competing priorities, recurring leadership forums, customer commitments, and protected personal or focus time
- Experience planning complex domestic and international travel, including: contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
- Strong written and verbal communication skills, including the ability to: communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
- Experience working with and/or for a senior Chief of Staff in tight, trusted: partnership on systems- and process-based approaches to make order out of competing priorities
- Proven ability to prioritize independently, make sound decisions with: incomplete information, and escalate risks early with a recommendation
- Demonstrated track record of accurate, detail-oriented execution across: scheduling, events, communications, expenses, and follow-through
- Experience working as part of an admin community and collaborating across: executive offices rather than operating as an isolated support partner
