The opportunity
DeepL is a global AI product and research company focused on building secure, intelligent solutions to complex business problems. Over 200,000 business customers and millions of individuals across 228 global markets today trust DeepL's Language AI platform for human-like…
What you'll do
Visitor & Access Management: Administer office access and guest card via designated systems; establish and maintain regional guidelines for visitor protocols.
Office Management & Support: Oversee office operations in Austin, NYC & San Francisco including mail handling, local procurement and health & safety processes. Provide general office assistance, proactively drive office improvements and experience touchpoints, support with office MAC (moves, adds, changes) logistics.
Time Zone & Meeting Alignment: Demonstrate a high degree of flexibility, including willingness to occasionally attend team meetings outside of traditional hours.
Vendor & Project Management: Manage vendors and projects related to the office.
Invoicing and Budget: Process office-related invoices and manage budgets aligned with the office global team.
Office Events: Coordinate & support local and global events, handle catering logistics, and assist with event bookings.
What they're looking for
- Amplify company messaging: Actively champion and amplify regional/company initiatives across internal and external channels, fostering visibility and inclusion of global programs.
- Office Related Request/Ticket Management: Manage and resolve office-related requests submitted through Jira, ensuring timely resolution and updates.
- Onboarding & Offboarding Logistics Support: Work with global office team, local IT and People team to manage off- and on-site logistics.
- Calendar & Communication Management: Independently manage the US VP Sales dynamic calendar, resolving scheduling conflicts with minimal guidance. Organize communications between the VP & stakeholders on multiple platforms to facilitate faster decision-makings.
