The opportunity
Adyen provides payments, data, and financial products in a single solution for customers like Meta, Uber, H&M, and Microsoft - making us the financial technology platform of choice. At Adyen, everything we do is engineered for ambition.
What you'll do
Vendor Management: Support the Brazil Workplace/Office Management team in maintaining high standards across custodial, maintenance, and other onsite service partners. Manage vendor performance, gathering COIs and compliance documentation, and helping ensure service delivery aligns with expectations.
Facilities Support: Monitor and track facilities requests to support timely resolution of onsite issues. Manage with daily operations by coordinating with internal teams and service vendors to help maintain a safe and functional workplace.
Process Improvement: Assist in identifying areas where office operations can be improved. Collaborate with the team to streamline workflows and support implementation of updated processes.
Expense Tracking & Financial Support: Help track office-related expenses and manage invoice submissions. Work closely with the BR Workplace team and Finance to support timely processing and alignment with approved financial guidelines.
Project Support: Provide logistical and administrative support for office projects. Assist with planning, coordination, and execution to help ensure project success.
Sustainability Initiatives: Work with the Global Workplace to support sustainability efforts in the office, including gathering information and coordinating implementation of environmentally friendly practices.
What they're looking for
- Event Support: Assist with the planning and execution of internal events, including logistical coordination and vendor communication, to ensure seamless experiences and strong employee engagement.
- Safety & Security Support: Collaborate with the Head of Physical Safety and Security to support emergency preparedness activities. Help coordinate training sessions, emergency drills, and rollout of safety protocols across the office.
- Approachable and Personable: You are someone who thrives building relationships, whether welcoming visitors to the office, addressing employee inquiries, or giving constructive feedback on office-related matters.
- Highly Organized: You excel in fast-paced environments, balancing multiple tasks at once, and ensuring everything is running smoothly. Your attention to detail is key to making sure nothing slips through the cracks.
