The opportunity
OpenAI's mission is to ensure that general-purpose artificial intelligence benefits all of humanity. We believe that achieving our goal requires effective engagement with public policy stakeholders and the broader community impacted by AI.
What you'll do
Run portfolio planning and team operations, including intake, workplans,: milestones, owners, dependencies, risks, and progress reporting. Surface capacity constraints, recommend sequencing and tradeoffs, and escalate decisions to the team lead, who sets priorities and makes resource decisions.
Build and maintain lightweight, repeatable operating systems for planning,: meeting cadences, knowledge management, decision logs, and centralized tracking of developments, commitments, and follow-up.
Own the team's program metrics and central tracking of commitments, owners,: deadlines, dependencies, decisions, and follow-up. Keep records current and reliable, and produce concise updates and practical dashboards that make progress, risks, and decisions clear to policy leaders.
Coordinate policy deliverables and external engagements from planning through: follow-up. Assemble briefing packages; draft talking points, presentations, readouts, and updates; organize visits and convenings, including logistics; manage review cycles; and track action items through completion, with substantive input and approval from policy leads.
Own operational management of the team's contractors and consultants,: coordinating onboarding, scopes of work, deliverables, contract renewals, invoices, and offboarding with Legal, Finance, Procurement, and other relevant teams. Track commitments and performance against agreed deliverables, and flag issues requiring the team lead's decision.
Coordinate across Global Affairs, Research, Safety, Security, Product Policy,: Legal, Communications, and OpenAI for Government to manage dependencies, surface decisions, and advance shared priorities.
What they're looking for
- Continuously improve the team's operating model through feedback loops,: retrospectives, and thoughtful use of AI, automation, and lightweight tooling.
- Enjoy learning enough technical and policy context to coordinate work: effectively and synthesize expert inputs into clear briefing materials and updates for technical and non-technical audiences.
- Thrive in fast-paced, flexible environments where priorities evolve and good judgment matters.
- Collaborate effectively across policy, technical, legal, operational, and business teams.
