Administrative Assistant - Michels Infrastructure Solutions, Inc.Active
The opportunity
Location: Project-Based Employment Type: Full-Time Travel: No Travel Required
What you'll do
Support Project Directors and project leadership teams with daily administrative responsibilities.
Manage complex calendars, scheduling priorities, meeting requests, and appointment coordination.
Coordinate travel arrangements, lodging accommodations, transportation logistics, and expense reporting.
Prepare meeting agendas, presentations, executive correspondence, reports, and other business communications.
Write, proofread, distribute, and maintain professional correspondence and project documents.
Process incoming and outgoing mail, packages, and administrative communications.
What they're looking for
- Review invoices for accuracy, prepare documentation for approval, and: coordinate with Accounts Payable for processing and follow-up.
- Facilitate internal billing activities and assist with tracking invoice payment status.
- Track payroll records and perform transactional data entry with a high degree of accuracy.
- Scan, organize, maintain, and file payroll and project-related documentation.