The opportunity
Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the…
What you'll do
Allocadia Backend Excellence: Manage daily backend data entry, data imports, data mapping, and ensuring campaign metadata, budgets, POs and actuals are reflected with 100% accuracy.
Financial Logistics: Execute the end-to-end contract and PO lifecycle, including drafting requisitions and proactively chasing vendors for timely invoice submission.
Execution Support: Own the "request-to-delivery" process for operational tickets, ensuring all internal documentation and workflows are followed according to global standards.
Data Accuracy: Import, mMonitor and map daily actuals and proactively flag discrepancies to the regional marketing leads, supporting the team’s goal of improved "data hygiene".
Cross-Regional Collaboration: Serve as the bridge between global campaign themes and regional execution, ensuring local needs are met while adhering to global process governance.
Experience : 1–3 years in an operations or administrative coordinator role,: preferably within a global, matrixed organization.
What they're looking for
- Tool Proficiency: High competence in budget/project management platforms (e.g., Allocadia, Salesforce, or similar).
- Operational Mindset: A proactive approach to identifying bottlenecks; you don’t just execute tasks—you look for ways to make them faster and more accurate.
- Cultural Fit: Strong alignment with Elastic’s "Source Code" principles (Speed, Scale, Relevance, Simple Perfection).
- Process & Ticket SLA Compliance: Achieve >95% adherence to SLA timelines for marketing operations requests (PO creation, PO and Actual mapping, vendor onboarding, and logistics tasks).
