Executive Assistant, R&DActive

Databricks Executive Assistants are strategic partners who drive efficiency, foster collaboration, and enable our most senior leaders to scale their impact. We are seeking an Executive Assistant in Belgrade, Serbia to support VPs within our R&D organization.

What you'll do

• Executive Assistants are empowered to focus on strategic priorities,: resulting in a more effective and agile organization.

• Proactively manage and optimize complex, multi-time zone calendars for R&D: Vice Presidents and leaders, ensuring alignment with business priorities and anticipating potential conflicts.

• Coordinate scheduling across multiple teams and organizations, ensuring: seamless collaboration for leaders who operate cross-functionally.

• Support engineering planning cycles, quarterly business reviews, and cross-team syncs during key milestones.

• Own end-to-end expense and travel processes, ensuring compliance while: identifying patterns and opportunities to streamline recurring workflows.

• Proactively identify and communicate preparation requirements for meetings,: ensuring leaders arrive well-prepared and informed.

What they're looking for

• Partner with Belgrade site operations to support office events and team: activities through collaborative work with strong local partners.
• Build and maintain accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• Prepare and review briefing materials, agendas, and follow-up documentation: for executive meetings, including engineering leadership forums, R&D reviews, and cross-functional planning sessions.
• Own the operational rhythm for your executives: driving action item tracking, follow-up loops, and meeting cadence management so nothing falls through the cracks.