The opportunity
As the Real Estate Associate Project Manager, you will:
What you'll do
Primary contact to address coworking, including daily coworking tickets to: resolve issues and/or grant access, etc for APAC and EMEA colleagues, as well as processing coworking providers purchase orders, invoices, agreements, etc.
Lead small global coworking transactions.
Own and develop our global Real Estate Data and Reporting Project Implementation and Management
Reporting, project tracking and documentation from initial project approval,: through letters-of-intents and executed leases. You will set up project templates for new transactions, maintain operational guidelines, and run real-time reporting for cross-functional partners.
Ensure deals meet audit standards, keeping a solid audit trail for everything: from project approval through lease signing. Align to the delegations of authority and save executed leases, attachments, and all related documentation properly.
Track all real estate transactions and timelines, along with real-time: portfolio data, key dates, and lease costs. Improve and automate our existing processes to ensure all steps are taken and handoffs occur in a timely manner for our partners to effectively support the project. Partners include FP&A, Accounting, Legal, Design & Construction, Security, etc.
What they're looking for
- Lead Real Estate Reporting including preparing reporting for monthly reviews: with partners (Finance, People, IT, etc.) to stay aligned. Analyze utilization data to help shape our Real Estate strategy and prep quarterly updates for leadership.
- Process all transactions and vendor setup through Procurement and Legal.
- Maintain a list of internal/external attorneys, Accounting contacts for: P&L/Insurance/Treasury, FP&A for budgets, and understand how to identify the Executive Assistants and HRBPs for each executive’s teams.
- Consolidate project information and prepare materials, photos, etc. for the: head of global real estate office update communications.
