The opportunity
MongoDB is seeking a Senior Executive Assistant to support our Chief Legal Officer (CLO) at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who can go beyond traditional executive support and thrives at the center of a fast-moving organization.
What you'll do
Provide seamless day-to-day support to the CLO, including proactive calendar: management, time prioritization, and coordination across time zones
Anticipate scheduling conflicts, think ahead and make adjustments early to: protect time and avoid last-minute disruptions
Coordinate complex domestic and international travel in line with company: policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation
Manage the intake, routing, tracking and secure filing of legal documents: requiring CLO review and signature - including internal governance documents, banking agreements, compliance certifications, and regulatory materials - ensuring proper version control and timely execution
Liaise with the internal legal team and outside counsel to coordinate: document approval workflows and ensure no deadline falls through the cracks
Partner closely with the CLO and senior legal leaders to keep priorities: moving and ensure strong follow-through
What they're looking for
- + years of experience supporting senior legal executives, including: experience in a law firm or in-house legal department supporting a General Counsel, Managing Partner or equivalent senior legal leader
- Demonstrated experience handling legal and governance documentation: including bank documents, corporate resolutions, compliance agreements, board materials, and signature packages - with precision and discretion
- Bachelor’s degree or equivalent professional experience preferred
- Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office: Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus
- Proven success managing complex calendars across time zones, with exceptional: attention to detail and the ability to anticipate scheduling needs
- Demonstrated ability to plan and manage high-volume domestic and international travel
- Excellent verbal and written communication skills, with the ability to: communicate with clarity and professionalism at all levels
- Strong judgment, discretion and integrity, including the ability to handle confidential information with care
