Executive AssistantActive$140K–$180K
The opportunity
Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed,…
What you'll do
Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.
Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.
Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.
Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.
Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.
What they're looking for
- Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed.
- Additional Administrative Support: Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed.
- Background in a fast-paced environment: finance, technology, AI, or startups preferred
- Clear, upfront communicator: comfortable navigating ambiguity with confidence and composure
