The opportunity
Upwork Inc. ’s (Nasdaq: UPWK) family of companies connects businesses with global, AI-enabled talent across every contingent work type including freelance, fractional, and payrolled.
What you'll do
Provide in-office support to the Office of the CEO (CEO, Chief of Staff and: EA to CEO) through extensive calendar management, including multi-channeled work streams.
Partner with the CoS and EA. You will work in concert to manage CEO and CoS: calendars and implement the executive team's operating model.
Own day-to-day in-office operations for the Office of the CEO, including: meeting preparation, daily lunches, catering, refreshments, support executive visits and guests, and other hospitality needs to create a welcoming, well-organized environment.
Coordinate executive travel and logistics in partnership with the EA to the: CEO. This includes domestic and international itineraries, aviation, ground transportation, accommodations, and real-time adjustments, ensuring a seamless experience.
Plan and execute executive meetings, leadership offsites, and special events: , managing scheduling, venues, vendors, materials, and logistics while ensuring a high-quality experience for participants, in partnership with the EA to the CEO.
Support the CoS and EA to the CEO in tracking timelines, coordinating: cross-functional stakeholders, and following up to keep time-sensitive work on track.
What they're looking for
- Source and manage venues and vendors , partnering with cross-functional teams: to facilitate contract renewals and onboard new vendors.
- Manage administrative and operational workflows , including expense: reporting, invoice processing, calendar analysis, and contract tracking, with extreme attention to detail.
- Collaborate across teams to improve execution and efficiency , proactively: identifying operational gaps, streamlining processes, and leveraging approved AI and productivity tools to improve coordination and administrative workflows.
- Be a visible leader and culture carrier within the admin team at Upwork. You: will help build and maintain a great culture in a distributed, diverse environment by connecting with admin partners across locations, sharing best practices, and modeling the collaboration and care we want to see.
